Destroy written files or records by shredding or burning. The contractor must return these records to the agency's EAP staff at the termination of the contract. Help employees maintain abstinence from future substance abuse. Verify your agency's policy by checking the agency's contractual agreements. Visibly support fitness by authorizing time off for special agency-sponsored physical activity events such as a fitness facility orientation, an agency fun-run, or fitness month activities. Specifically, request GSA pricing when comparison-shopping. A chronic and progressive disease, characterized by the loss of control over the use of alcohol and/or drugs, that adversely affects a person's physical, mental, emotional, and social capabilities, interpersonal relationships, and/or occupational, and economic functioning. Your program can be: Depending on its size and mission, your agency must determine whether to create its own program or share services with other agencies. Destroy files only after the required period of maintenance.
Health club memberships for employees may be considered a taxable fringe benefit. Here in this article, we re going to look at some of the best employee handbook examples from companies like Netflix, Valve, HubSpot, and more. RESPONSIBLE OFFICE: Human Capital Officer. First, refer to the agency's policy on reasonable accommodation (EO 13164 required all agencies to develop their own reasonable accommodation policies). If the deficiencies are so egregious, harmful, or detrimental to your agency's mission that they render the employee unfit for employment. Your facility may be: When developing plans for your fitness facility, carefully consider health industry recommendations on staffing, facility design, equipment selection and maintenance, and safety. U.S. Office of Personnel Management . The agency fitness facility might offer a variety of services: There are a variety of options for administering the facility. Employees demonstrate that they are disabled by alcoholism and otherwise qualified for their positions, The disability has caused the performance, conduct, or leave deficiencies. How Might An Agency Purchase Equipment for an On-site Federal Fitness Facility? Appendices - copies of authorities, employee health program history, sample surveys, sample management contract, sample last chance agreement, and sample release of information. Do employee orientations contain information on program services? There are other options to paying in full, such as leasing equipment or purchasing used equipment from other facilities listed on Government surplus lists. For example, during downsizing, employees may be more in need of stress management, humor therapy, and physical fitness than cholesterol screenings. Therefore, EEOC's guidance and case law require an employee to make the agency aware of these limitations by more than simple statements of a problem with alcohol. President Bush's HealthierUS Initiative recognizes the roles of worksites, specifically Federal worksites, in improving the health of the Nation. When employees have indicated that a problem external to the office is causing the deficiency, refer them to the EAP. Additionally, the Department of Health and Human Services' Healthy People 2010 (health objectives for the Nation) calls for more worksites to offer comprehensive health promotion programs to their employees. Agencies in the same geographical area may determine that the only viable option for having an EAP is to combine their resources in a multi-agency contract. the .gov website. If employees are too busy to visit your health facility, bring programs and information to them via computer technology. Financial limitations of employees at lower income levels. Counselors also conduct educational activities on a variety of issues such as substance abuse, stress management, financial management, HIV/AIDS, and balancing work and family responsibilities. Due to the rapidly changing work environment and the evolving field of employee health and assistance, care needs to be taken to use the most current guidelines available. Equipment that looks new and functions properly holds its value and is a major factor in keeping members. A .gov website belongs to an official government
When applicable, contract staff may retain records past this period, for as long as any relevant state statutes of limitation require. Are records and patient's files kept in accordance with the confidentiality requirements of applicable laws and regulations? Your agency may also provide many health activities through volunteer or no-cost arrangements. All EAP records created and maintained by the contractor are the property of the agency entering into the contract. Contract arrangements also work in small agency installations where in-house EAPs would not be possible because the agency lacks in-house expertise or because the workforce population is not large enough to justify employing an in-house EAP staff. Post warnings for any unsafe conditions (e.g., wet floor, high heat index). Need Help? The EAP can be a valuable resource for supervisors and employees when personal problems adversely affect an employee's attendance, performance, or conduct. In that case, they would wait 30 to 60 days and if progress is not made, then written documentation about the job problems may be issued. Based on the results of the exam and/or testing, medical staff may refer employees to the Employee Assistance Program (EAP), private physicians, dentists, and other community health resources. The organization collects fees from participating employees to cover the operating costs. Examples of these are: The problem might not be the employee's concern; it might be the problem of a family member or a close friend. 2024 Executive Budget. It also identifies specific topics management must be aware of and provides resources for information. Under 5 U.S.C. Provide a firm choice or last chance agreement. Your agency might use a fitness facility management company to design the facility or to get expert advice. Participating agencies are linked to the contract via an interagency agreement with the lead agency. The American College for Sports Medicine is a good source for written standards and guidelines and several of their resources are referenced in this handbook. Coordinators are responsible for implementing and operating the EAP within an agency component, such as a headquarters office or at a field installation. Conduct emergency practice drills with staff at least twice a year. Performance Management 2.0. Sign in participants at each visit and check for expired clearances or lapses in attendance. How to Create an Effective Employee Handbook - California Chamber of Your program may be comprehensive or single-focused. The Department of Labor has established guidelines defining the scope of FECA's coverage for employees injured while engaging in physical fitness activities. For example, your agency may choose not to collect employee contributions from employees whose positions require them to meet job-related medical standards or physical requirements. For more information on fee collection, see Chapter 2, Providing Physical Fitness Programs. Full Newsroom. Supervisors are responsible for making employees aware that certain behaviors will result in loss of pay or removal if not effectively addressed: Supervisors are not expected to be skilled in medical diagnosis. Keep all case files in locked metal filing cabinets, preferably those equipped with combination padlocks and steel lock bars. Post emergency procedures with emergency contact numbers. The information provided in this Handbook is designed to provide operational policy guidance for managing the promotion and internal placement, or merit staffing, program for Civil Service (CS) employees at DOI within the General Schedule (GS)-15 level and below and Federal Wages System (FWS). Here are some common methods to evaluate the visibility and effectiveness of the agency EAP. Develop a comprehensive emergency plan. Sample duties of the staff might include the following: Planning a fitness facility requires time, research, and careful attention to detail. Handbook of Occupational Groups and Families December 2018 . Your agency may require the employee to supply acceptable documentation of his or her alcohol addiction either from a physician or expert in the field of alcoholism (such as an EAP counselor). A tenant Board of Directors guides each local CASU. Degauss computers that leave the possession of the EAP. Choose basic membership packages (if there are such options) and avoid deluxe package options (e.g., spa privileges or activities that are purely recreational and do not contribute to a bona fide preventive health program). A qualified volunteer employee might give a lunch time presentation on preparing for a 10K run. The procedures for terminating probationers for unsatisfactory performance or conduct are contained in 5 CFR 315.804 and probationer appeal rights are described in 5 CFR 315.806. The facility provides bona fide preventive health program services and activities, such as: Cardiovascular endurance equipment and activities, Muscular strength and endurance equipment and activities. Copy and paste company-specific text from a previous handbook. DCHR | E-DPM | Electronic District Personnel Manual This means that, with or without reasonable accommodation, they can perform the essential functions of their positions without endangering the health and safety of themselves or others. An example of a case covered is a Federal employee who is injured playing a softball game with an outside organization that worked on some cooperative projects with the employing agency. Post warning signs that identify dangerous physical symptoms to watch for during exercise (nausea, dizziness, and pain in chest, for example) and for relevant risks associated with use of specific equipment. They increase the likelihood of public support for such programs. 5 CFR Part 251 provides regulations governing agency relations with managerial, supervisory, professional, and other organizations that are not labor organizations. Implement the agency's EAP policy and program effectively, including programs for counseling and assisting employees with alcohol and drug abuse problems, Interpret and apply the laws, regulations, and procedures that govern Federal EAPs and related programs and services, Determine and provide appropriate training to supervisors, employees, and union officials, as well as other activities needed to educate and inform the workforce about drugs and alcohol and the dangers of substance abuse, Develop and maintain counseling, referral, and follow-up capability, Evaluate the effectiveness of the EAP program and report the findings to management, Counsel and communicate effectively with employees, supervisors, and managers concerning substance abuse, its symptoms and consequences, Identify and maintain liaison with community resources for treatment and rehabilitation of substance abusers, Understand drug and alcohol treatment and rehabilitation insurance coverage available to employees through the Federal Employees Health Benefits Program (FEHBP), Distinguish the occasional user from the addicted user and suggesting the appropriate treatment based on that information. Finally, the EAPyou may make a disclosure to appropriate persons, such as law enforcement authorities and those persons being threatened, if the client has committed, or threatens to commit, a crime that would physically harm someone. Your agency may establish on-site fitness facilities or use the services of a private facility. Provide top management support and endorsement for EAPs, Develop agency policy on EAP goals and training, Determine the extent of services to provide through the EAP and the administrative options, Negotiate or consult with unions, as appropriate to provide EAP services to bargaining unit employees*. Department of Veterans Affairs VA DIRECTIVE 5019 Washington, DC 20420 Official websites use .gov
A volunteer employee wellness committee could organize a lunchtime walking club. Flat and Incline Benches with Bars and Plates, Smith Machine (Alternative to a Squat Rack), Dip/Pull-Up Station (Or Assisted Dip/Pull-Up Station), Individual Mats for Stretching and Toning Exercises, Elastic Bands or Surgical Tubing For Strength Exercises. Store cabinets in a secure area and lock the cabinets when not in use. What is the Purpose of This Handbook? Upcoming Meetings and Workshops. Your agency should ensure that volunteers have the skill, qualifications, and knowledge to deliver health activities. The agency then pays a predetermined portion. Released date: 05-June-2017 . Your agency must refer all employees found to use illegal drugs to the EAP for assessment, counseling, and referral for appropriate 'treatment or rehabilitation. Written by our veteran team of experts, this new 2023 Federal Employees Handbook contains the very latest critical information on your federal pay and benefits and workplace policies and will. Sample Employee Handbook Template [A Complete Guide] | Workable The mention of providers by name does not constitute official sanction or endorsement of the provider by the U.S. Office of Personnel Management or the U.S. Government. If your fitness facility is located in GSA space, your agency pays for the use of the space and services such as electricity. An employee with a disability, as defined in title 29 USC 705 (20) (B)CFR 1614.203(a), has an impairment that substantially limits one or more major life activities, such as working. FECA provides the exclusive remedy against the U.S. Government for Federal employees injured in the course of their employment. A locked padlock
Statements from a physician or an addiction expert unsupported by other evidence are ordinarily insufficient to show the existence of a disabling condition. Only enter information necessary for handling the case and do not make the EAP file contents part of, or stored with, employees' Official Personnel Folders or employee medical files. The facility takes appropriate precautions for reducing the risk of injury. 84, as amended and transferred to Sec. Handbooks - U.S. Office of Personnel Management The basic programs include preventive services such as immunizations, physical examinations, and medical screening tests, etc. All EAP records are the property of the Federal department or agency sponsoring the program. What Are the Legal Requirements for EAPs? Publish policies that encourage management to support flexible work schedules to help employees find time to exercise.